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ISCApad Archive  »  2015  »  ISCApad #206  »  Academic and Industry Notes  »  Invitation to host the 8th International Conference on Multimedia Retrieval

ISCApad #206

Thursday, August 20, 2015 by Chris Wellekens

4-13 Invitation to host the 8th International Conference on Multimedia Retrieval

Invitation to host the ACM ICMR2018 conference
ICMR Steering Committee<>

The ICMR Steering Committee invites interested parties to submit proposals to host and
organize the 8th International Conference on Multimedia Retrieval, ICMR2018 (sponsored by

ACM ICMR is the premier scientific conference for multimedia retrieval. Its mission is to
provide a forum to discuss, promote and advance the state-of-the-arts in multimedia
retrieval by bringing together researchers and practitioners in the field. It is thus
essential to ensure that the conference includes sessions for presenting high-quality
research papers and for sharing practitioner experience.

We expect ICMR2018 to be held in Asia / Australasia regions.

Parties interested in hosting ICMR2018 are invited to submit their proposals (20 pages or
less) by Friday, 16 October 2015 by email with the subject line: ICMR2018 to the steering
committee chair, Prof Tat-Seng CHUA,<;

Guidelines for potential conference hosts

The ICMR steering committee will evaluate all bids using the guidelines set out below.
Anyone interested in bidding is welcome to make informal contact with the steering
committee chair prior to the deadline for the proposals. Proposals will be judged on the
strength of the organizing committee (track records in multimedia retrieval, diversity
and experience of international members), the plan for the conference (vision, ideas,
etc.), and location (appeal, accessibility, etc.).  Decisions are made by majority vote
within the steering committee.  Only one proposal from all the submissions will be
selected by the steering committee.

The steering committee will aim to review proposals and make its decision within four
weeks of the submission.

ICMR should facilitate interactions between multimedia retrieval community members which
includes both researchers and practitioners.  Specific objectives of ICMR are as follows:

1. To provide a setting for the presentation and discussion of high-quality original
research papers in all aspects of multimedia retrieval.

2. To provide a forum for the exchange of ideas between researchers and practitioners in
the field, ideally by maintaining a separate 'industry' track.

3. To provide a range of complementary events such as panel sessions, system
demonstrations, exhibitions, workshops, and large-scale media evaluations and challenges.

4. To provide suitable facilities for informal networking and exchange of ideas between

The host organization is therefore expected to arrange for refereeing of all submitted
papers to international standards, using ICMR's existing international program committees
as their primary source of referees, and to liase with ACM over the publication of
conference proceedings.

Timing and location

The date for ICMR should be around June each year. In particular, in order to improve the
interactions between SIGMM meetings, the timing of ICMR should be coordinated with the
ACM MM Organizers of that year so that the Technical Program Committee (TPC) meeting of
ACM MM (usually held in June) can be co-located with ICMR (see Section on Checklist

The conference location should be easily accessible by people from around the world, with
good air, rail and road links. The bid should include a short description of the locality
and any remarkable or outstanding features that would make it particularly attractive to
potential delegates.

The venue of the conference should preferably be in an education/research Institute or a
hotel, with space for about 180 delegates.

Accommodation and social events

Proposers should demonstrate that they have suitable accommodation for delegates (e.g.
en-suite rooms in student halls and/or local hotels), for a meeting of at least three
days duration. The availability of low-cost accommodation for student delegates such as
youth hostels or inexpensive student halls would also be an advantage. The Organizer is
expected to organize a drink reception (possibly externally sponsored) and a relatively
formal conference dinner. Other types of activities such as sightseeing visits would also
be appreciated.

Conference web site

Proposers are expected to organize and maintain a web site (typically<>) for the conference, at least providing links
for paper submission, delegate registration, organizing, program, and steering committees.

Budget preparation and costs

The ACM SIGMM has agreed to full sponsorship of ICMR.  Proposers must produce a budget
for the conference. Costs should be estimated based on 140 attendees, inclusive of
organizers and volunteer helpers.  It is expected that the conference should break even
at a minimum, and should preferably show a small surplus.  Various projections of income
and expenditure, with different price bands for members of any collaborating or
sponsoring bodies (normally a 10% discount on the standard rate), non-members and student
delegates, with corresponding break even points, should be provided. Registration fees
for students should be kept as low as possible in order to encourage young researchers to
participate. Incentives for early registration are advisable.

Please see for an example list of typical budget


The proposal should include the following information, and in 20 pages or less in PDF:

* names, affiliations, and email contact information of the main organizers.

* a copy of the first call for papers for the conference including dates. To facilitate
close interactions among SIGMM sponsored conferences, and in particular ACM Multimedia,
proposers of ICMR should coordinate with ACMMM organizers of the same year and propose a
conference schedule that allows the ACMMM TPC meeting (typically held in the first two
weeks of June - you can ask the steering committee chair about this too) to be co-located
with ICMR.

* highlights of the conference and justification/support of the conference dates,
location, and venue.

* a draft of the organizing and program committees (please specify if a member is
tentative; also if an ICMR steering committee member's name is used without making it
very clear he agreed, the name will be marked over (erased) to ensure fairness in the

* a draft programme for the conference

* a draft of the conference budget including the ACM contingency fee and the VAT if

* a schedule of activities

* plans for publicizing the conference

Tat-Seng Chua
ACM ICMR Steering Committee Chair
July 2015

on behalf of the ACM ICMR Steering Committee,<>

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